The Local Job Agency For Hertfordshire and Essex

PA required for a lovely charity based in Stansted.

Responsibilities will include scheduling meetings, taking minutes, travel arrangements and handling correspondence on behalf of the National Executive Committee. This will include:

• Reporting to the NEC and performing secretarial and administrative duties
• Supporting the NEC and Head of Governance in preparation for the AGM (and attending AGM)
• Typing, formatting and editing reports, documents and presentations
• Entering data, maintaining databases and keeping records
• Liaising with internal departments, answering calls and making travel arrangements
• Managing internal & external correspondence on behalf of the NEC
• Scheduling appointments, maintaining an events calendar and sending reminders
• Copying and scanning documents as well as taking notes
• Preparing facilities for scheduled events and arranging refreshments if required
• Deputise for the General Manager during annual leave and absence
• Assisting with other duties when required

The successful candidate will need:

• PA experience to senior manager or directors for at least 2 years'
• Extensive experience in creating documents and spreadsheets using Word, Excel & Powerpoint
• Audio typist
• Excellent organisational skills and ability to prioritise and multitask
• Excellent written & verbal communication
• Working well in a team
• Excellent attention to detail
• Exceptional interpersonal skills

Salary: £30,000 - £35,000 (dep. on experience)

Hours: Mon-Fri 9am - 5pm (35 hours per week)

23 days holiday + Bank Holidays

You may be required to travel to Stafford 6-8 times per year for board meetings. These are held Friday - Sunday so occasional travel and nights away will be required.

Please apply today for more information!

Freight Forwarding Coordinator required for a well-established haulage & logistics company based in Dunmow.

This role will include the handling of Export Deep & Short Sea LCL/FCL bookings; receiving and making Bookings, arranging transport, issuing relevant documentation (House and Master Bills), VGM's, Customs Export Entries, CTN's, T Docs, Releases & deliveries, & invoicing.

• Liaise with customers and other departments during the booking process ensuring all bookings are handled in accordance with company SOP and payment terms.
• Placing of bookings with respective Shipping Line / Carrier / Agent.
• Liaise with customers to ensure correct export documentation is received for the shipment(s) and forwarded to the Shipping Line / Carrier/ Agent in a timely and accurate manner.
• Ensure Shipping Line/ Carrier/ Agent have instructions for Bills of Lading, VGM and UCR references in a timely manner.
• Receive/Check Draft Bill of Lading and ensure customer has receives a copy for approval.
• Send approved Draft Bill of Lading to Shipping Line/Carrier/ Agent.
• Allocation of incoming payments on IT system.
• Ensure booking(s) are invoiced correctly by Shipping Line/Carrier/ Agent as per contract rates or other spot rates as appropriate.
• Ensure invoice(s) are paid before Bill of Lading/ Cargo is Released and dispatched.

The successful candidate will need:

• 2+ years' experience of Deep Sea FCL Export freight
• Experience gained within a Freight forwarding / Logistics organisation dealing with Export shipments by Sea
• Working knowledge and understanding of Export Customs clearance.
• Experience on IT Programmes (Order Management Systems) for booking/documentation/Customs/Transport Purpose
• Experience of working in a busy Export Freight Forwarding environment.

In return, my client will be offering a salary of £30,000 - £32,000.

Apply today for more info!

Customer Service & Sales Admin Assistant required for a well-established company based in Takeley.

Working within a fun and approachable team that values teamwork, this is a varied role with involvement across the whole business. There is also the opportunity for personal development t and to gradually take on more responsibilities.

• Assisting in showroom
• Answering telephone to take orders and product enquiries
• Liaising with customers and offering advice
• Processing incoming orders
• Processing payments
• Ensuring customers receive an outstanding service including greeting when in showroom
• Adhoc warehouse duties
• Year-end inventory & stock counts

The company are open to experience levels, however the key elements are:

• Friendly, smart and helpful
• Excellent telephone manner & customer service skills
• Experience with purchase orders, retail, and/or sales (not essential)
• Computer literate
• Some heavy lifting required (up to 25kg)
• Confident enough to supervise showroom on occasion
• Must drive (unless very local)

Salary: £18,000 - £22,000 (dependent on experience)

Hours: Mon-Fri / 8:30am - 5:30pm

Holiday: 20 days + bank holidays

Free Parking

Pension Scheme

Apply today for more info!

Assistant Finance Manager wanted for a successful, highly client-focused finance company based in Stansted with a great team and good opportunity for growth!

This is an excellent opportunity for anybody looking to develop their career in a progressive business with a unique opportunity to gain a very wide range of experience.

In this role you would be responsible for delivering key aspects of the companies' finance services, overseeing & completing the main deliverables for clients and closely supporting senior management.

This will include:

Client Liaison & Management

• Interacting with clients, often at a senior level, ensuring that client needs are met
• Deliver the highest level of support & commitment to all clients in responding to their needs

Monthly Reporting Cycle

• Producing Monthly Management Accounts and other reporting for various clients to very high standards
• Ensuring the integrity of clients accounting records, through reconciliations and other good practice

Client Accounts Processing

• To oversee, and as necessary undertake: Purchase Ledger invoice & credit note processing, Purchase Ledger payment processing, Sales Ledger invoice processing, Sales Ledger payment processing.
• Credit Control & Credit Management
• Payroll Processing
• Operating as required Factoring/Invoice Discounting facilities
• Maintaining multi-currency cash books and bank reconciliations
• Maintenance of Nominal Ledger including preparing any postings
• Accruals & prepayments, depreciation etc.
• Reconciliation of Balance Sheet accounts
• Supervision and overseeing of the work of other accounts processing staff as necessary or required
• General support as required

Other Client Responsibilities

• Updating daily cash flows
• Preparing weekly cash flow reports as required

General Administration

• Answering telephones
• Dealing with callers in a professional helpful manner
• Other ad hoc administrative tasks as required/requested

Successful candidates will need to be able to demonstrate high client care abilities, as well as:

• Early part-qualification with ideally 2+ years' relevant experience (graduates in the early part of their professional examinations are welcome)
• Looking to develop your career and gain a wide range of experience
• Flexible, confident & resourceful with the ability to work under pressure at times
• The ability to work very well in a team and a strong team ethos
• Strong PC skills
• The ability to be flexible on occasion with working hours (sometimes at short notice)

This is a great opportunity for development, offering individual growth and exposure to a wide range of experience. The salary on offer will be £26,000 - £30,000 (experience-dependent).

For more information please apply today!

CAD Designer / Estimator required for a successful company based in Harlow!

This is a customer-focused CAD role involving the preparation of drawings and quotations for layouts for consultant briefs.

• Prepare drawings for presentation to customers using standard format both general and service types combined with innovative styles of presentation to create a class winning document.
• Prepare accurate quotations using in house software system always checking against Design Manual procedures.
• Demonstrate innovation when producing presentation material for customer projects
• Actively enhance GP margin using negotiation skills with suppliers and subcontractors
• Continuous focus on maximum customer satisfaction utilising high levels of communication both verbally and written
• Submit activity reports

The successful candidate will need:

• Proficiency in AutoCAD
• Experience in other industry software (Sketchup, Photoshop etc.)
• Design background (or qualifications)
• Customer service focus - a need to understand customer needs and maintain strong relationship

In return, my client will be offering a salary of £24,000 - £25,000 with annual bonuses and other benefits.

Hours: 9-5:30 Mon-Fri

CAD Designer / Estimator required for a successful company based in Harlow!

This is a customer-focused CAD role involving the preparation of drawings and quotations for layouts for consultant briefs.

• Prepare drawings for presentation to customers using standard format both general and service types combined with innovative styles of presentation to create a class winning document.
• Prepare accurate quotations using in house software system always checking against Design Manual procedures.
• Demonstrate innovation when producing presentation material for customer projects
• Actively enhance GP margin using negotiation skills with suppliers and subcontractors
• Continuous focus on maximum customer satisfaction utilising high levels of communication both verbally and written
• Submit activity reports

The successful candidate will need:

• Proficiency in AutoCAD
• Experience in other industry software (Sketchup, Photoshop etc.)
• Design background (or qualifications)
• Customer service focus - a need to understand customer needs and maintain strong relationship

In return, my client will be offering a salary of £24,000 - £25,000 with annual bonuses and other benefits.

Hours: 9-5:30 Mon-Fri