The Local Job Agency For Hertfordshire and Essex

Accounts Assistant wanted for a successful and ever-expanding company in Epping with a low staff turnover, great team, and opportunities to grow!

You will be working mainly with the purchase ledger, assisting with accounts payable and accounts receivable duties, payment runs, staff expenses, and reconciliations.

• Reviewing the sales invoices and running the batch on a monthly basis
• Processing supplier invoices and supplier payment runs
• Processing employee expenses and credit card statements
• Supplier statement reconciliations
• Setting up new customer and suppliers
• Credit control - sending reminders and following up on outstanding balances
• Sending copy invoices, credit notes and customer statements
• Creating stock items in the stock system
• Maintain and improve internal controls, processes and procedures
• Supporting with the Internal/External Audit requests
• Any other ad-hoc work as required

The successful candidate will need to have:

• 2+ years in Accounting and Finance
• Desire to make a difference within the finance team
• Meeting tight deadlines, whilst maintaining high quality outputs
• Great communication skills
• Advance excel skills
• Sage50 experience

In return, my client will be offering a salary of up to £25,000 plus group life insurance, pension, training, and opportunities to grow.

For more information please apply today!

Sales Administrator required for a well-established family business based in Bishop's Stortford.

This is a great opportunity to work for a friendly company in a fun but driven team that also offers opportunities for personal development.

In this role, you will be supporting both the Bishop's Stortford customer base, the sales force, and other centres across the country. This is a busy role and offers an opportunity for personal development. This includes:

• Processing orders
• Creating new accounts
• Arranging transport/deliveries
• Handling customer queries including orders, stock due dates & delivery info
• Providing support to the sales team with orders, pricing and queries
• Resolving pricing queries for customers including credit notes and any general enquiries
• Processing returns advice notes
• Assisting with workload for other members of staff during periods of illness/holiday
• Responding to incoming emails and taking inbound calls
• General admin duties including filing.

The successful candidate will have:

• Experience in a customer service role
• Good knowledge of working with CRM systems
• Experience of processing customer orders
• Good experience with Excel
• Professional and pleasant telephone manner
• Experienced in using SAGE accounting systems
• Excellent numeracy skills
• Meticulous attention to detail and accuracy
• Clear and articulate communicator verbally and in writing
• A positive attitude and good team player
• Good sense of humour and keenness to learn is essential

Juniors are also welcome to apply, however this will of course be factored into the salary on offer.

In return, my client will be offering a salary of up to £22,000 based on working hours of 8:30 - 5pm Monday - Friday.

Apply today for more info!

Warehouse Picker/Packer required for a well-established trade supplier based in Harlow.

This is a permanent position working 35 hours per week (Mon-Fri), with good opportunities to progress.

The successful candidate will ideally have some warehouse experiece and be fit and energetic, although this is not a role that includes heavy lifting.

In return, my client will be offering a starting salary of£17,000 - £18,000.

We have a great opportunity to join a lovely team on a part time(3 days) basis as a medical secretary.

Duties will include:

• To provide accurate typing support, including copy typing,composing of letters, notices, invoices and internal memoranda. Generating and amending various forms for onwards transmission.
• Administration of all referrals and Advice and Guidance requests using the NHS eReferral as required. To be aware of, and keep up to date, with CCG referral criteria, funding requirements etc, complying with hospital requirements, liaising with patients, medical secretaries in other practices and hospital departments as required.
• To process private referrals as required. To advise patients to liaise with their provider with regards to cover. To process referrals to appropriate supplier as per the suppliers' requirements (e.g. using the online Portal for referrals to Rivers Hospital).
• Raising referrals on behalf of GPs to specific specialities.
• To monitor and respond to econsults allocated to secretaries.
• Regularly reviewing rejected and cancelled referrals taking appropriate action, advising patients and referring GP.
• Regularly reviewing clinical responses to Advice and Guidance requests and advising referring GP as appropriate. Monitoring of A&G requests submitted to ensure timely responses received.
• To submit applications to IFR for funding as required. To be aware of, and keep up to date, with CCG criteria as to which referrals require funding and what evidence is required for each instance. To keep track of applications made and ensure timely responses received.
• To monitor and action secretarial group admin email, as well as own NHS emails. To action, refer as appropriate. Regular reviews and housekeeping of these accounts.
• To deal with Child Protection and Safeguarding Requests in a timely manner, ensuring replies are returned within the set guideline timings. To ensure such requests are recorded appropriately.
• To receive and respond to patient Tasks and telephone enquiries referring them to the appropriate member of the Practice if required. Communicating with practice staff on all aspects of patient care. At the request of the GP's, return telephone calls on their behalf.
• Respond to enquiries as appropriate either by telephone, email or by preparing correspondence. Investigating matters where needed, acting where able without reference to GPs.
• To take part in the induction of new GPs, FY2s and trainees to advise of the Practice's protocols and triaging requirements. To ensure that protocols are followed and if necessary remind the originator of the requirements.
• To liaise with Ardens regarding the update of template forms.
• To request patient transport where appropriate.
• To assist in the recruitment and training of any secretarial staff ensuring all duties undertaken by the Secretarial Team can be adequately covered. To assist in the induction programme for new GP's.
• To maintain the Practice intranet with up to date contact lists of consultants, hospitals and other Practice information as required..
• To be responsible for the processing and recording of insurance reports, claim forms and requests from solicitors and patients for access to medical records generating letters, reports and invoices as required. To monitor the Niche System for online requests for reports. To liaise with the finance manager to confirm payments for all reports.
• To organise and book medical appointments as necessary and to ensure correct payment has been received (e.g. HGV, Taxi, fostering, adoption, capacity assessment).
• Administration of deaths and associated paperwork, organising death certificates and cremation forms. Arranging Part 2 Cremation forms. Liaising with GP's, families and undertakers as required. Arranging for deceased to be moved to local facilities when necessary.
• To arrange Part 2 Cremation Forms when requested by other GP Practices.
• To ensure that any actions undertaken are suitably recorded on S1 to provide an audit trail and to ensure seamless handover to colleagues. To ensure required actions are made by GPs etc where necessary on any tasks raised.
• To undertake photocopying, data input, filing and post related duties, prioritising work as required to ensure appropriate action is taken and that all deadlines are met.
• In times of extreme staff shortages to assist all members of staff at the Practice with administrative tasks when time permits.

Person Specification

• Communication and organisational skills with the ability to prioritise and multi-task
• Good literacy and numeracy skills
• Typing/word processing qualification e.g., RSA
• Accurate typing with speed of over 50 wpm
• Computer literate, ability to use MSOffice suite
• Excellent communication skills (written and oral)
• Good attention to detail
• Ability to work under pressure and to deadlines
• Ability to work without direct supervision
• Ability to work in a team
• Understands working with confidentiality and sensitivity
• Ability to use own initiative.
• Is flexible (can cover for colleagues)

If the role is of interest and you would like further details, please apply with your CV in the first instance.

An opportunity has arisen to cover receptionist duties in a professional, confidential and caring environment. You will be expected to contribute to the smooth and efficient running of reception undertaking tasks delegated ensuring deadlines are met and referring any problems.

Hours Required;

Responsibilities

• Answering the telephone lines promptly and professionally taking and passing on accurate messages by task or email as appropriate. return telephone calls as requested.
• Dealing with members of the public and other visitors to the forwarding any complaints and feedback to the Practice Manager.
• Making appointments using the computerised system.
• Accurate inputting of data onto the system including basic scanning of documents.
• Answering enquiries face to face, by telephone and via the website dashboard e.g. changes of address, requests, providing general information.
• Provide the maximum level of customer care.
• Ensure customers are dealt with whilst employing the maximum level of confidentiality and understanding.
• Maintain a high standard of work under pressure.
• Deal with all issues with the utmost discretion and observe the strictest confidentiality in all aspects of work.
• Receiving and instructing new customers
• Issuing prescriptions and dealing with enquiries as per protocol.
• Ensuring that reception areas and kept tidy and promote a professional image at all times
• Ensure that check in screens are programmed daily
• To assist in the training of any new reception staff
• To lock and unlock the building subject to your shift pattern.

Benefits include excellent pension contribution and lots of local discounts

If this role is of interest please do get in touch ASAP

An opportunity has arisen to cover receptionist duties in a professional, confidential and caring environment. You will be expected to contribute to the smooth and efficient running of reception undertaking tasks delegated ensuring deadlines are met and referring any problems.

Hours Required;

Responsibilities

• Answering the telephone lines promptly and professionally taking and passing on accurate messages by task or email as appropriate. return telephone calls as requested.
• Dealing with members of the public and other visitors to the forwarding any complaints and feedback to the Practice Manager.
• Making appointments using the computerised system.
• Accurate inputting of data onto the system including basic scanning of documents.
• Answering enquiries face to face, by telephone and via the website dashboard e.g. changes of address, requests, providing general information.
• Provide the maximum level of customer care.
• Ensure customers are dealt with whilst employing the maximum level of confidentiality and understanding.
• Maintain a high standard of work under pressure.
• Deal with all issues with the utmost discretion and observe the strictest confidentiality in all aspects of work.
• Receiving and instructing new customers
• Issuing prescriptions and dealing with enquiries as per protocol.
• Ensuring that reception areas and kept tidy and promote a professional image at all times
• Ensure that check in screens are programmed daily
• To assist in the training of any new reception staff
• To lock and unlock the building subject to your shift pattern.

Benefits include excellent pension contribution and lots of local discounts

If this role is of interest please do get in touch ASAP